We are looking for a Charity Gala Chair for our Fourth Annual Charity Gala on October 18, 2025.

Job Description

Fort Kennedy’s Charity Gala Chair will work closely with our Executive Director and her delegates to plan and execute a successful formal fundraising event. The Gala Chair has overall responsibility for the success of the gala as a project manager, cheerleader, and knowledge resource.

Responsibilities Include:

• Working closely with the Executive Director and her delegates to coordinate event planning efforts;

• Creating and managing an event budget, including maintaining all relevant spreadsheets and developing status reports for the Board of Directors;

• Working with interested parties to visualize, synthesize, and execute the vision for the Event into a cohesive action plan;

• Overseeing Gala Committee and Sub-committees, including recruitment of regular Committee members as well as Sub-committee Chairs. Sub-Committees include:

  • Procurement Sub-Committee – responsible for requesting and coordinating the receipt of donations for auction from local businesses and community members;

  • Decorations Sub-Committee – responsible for creating the table centerpieces and other venue décor and coordinating with the venue to ensure table settings and other venue assets are in line with event theme;

  • Marketing Sub-Committee – responsible for designing and distributing marketing materials for the event, including social media posts, flyers and displays for auction items, table numbers, drink tickets, and other design materials for the day of the event;

  • Sponsorship Sub-Committee – responsible for identifying candidates and recruiting sponsors for event; and,

  • Volunteer Sub-Committee – responsible for recruiting and coordinating volunteers for the day of the event.

• Scheduling and running the Gala Committee meetings, ensuring minutes are taken and distributed to the Committee membership;

• Administer Gala Website through the Greater Giving Platform, including:

  • Managing ticket sales;

  • Entering auction items and creating packages; and,

  • Ensuring sponsors and logos are accurately displayed.

• Serve as primary contact for all vendors, guests, donors, and interested parties;

• Venue set-up and breakdown; and,

• Keeping the larger picture oversight on other chair activities and progress, problem solving and providing updates to the Board Liaison.